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Printing Documents Word 2016

Introduction

Once you've created your document, you may want to print it to view and share your work offline. It's easy to preview and print a document in Word using the Print pane.
Optional: Download our practice document.
Watch the video below to learn more about printing documents in Word.
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To access the Print pane:

  1. Select the File tab. Backstage view will appear.
    Selecting the File tab
  2. Select Print. The Print pane will appear.
    Clicking Print
Click the buttons in the interactive below to learn more about using the Print pane.
Interactive graphic with the Print pane
You can also access the Print pane by pressing Ctrl+P on your keyboard.

To print a document:

  1. Navigate to the Print pane, then select the desired printer.
    Selecting a printer
  2. Enter the number of copies you want to print.
    Selecting the number of copies
  3. Select any additional settings if needed.
    Changing additional settings
  4. Click Print.
    Clicking print

Custom printing

Sometimes you may find it unnecessary to print your entire document, in which case custom printing may be more suited for your needs. Whether you're printing several individual pages or a range of pages, Word allows you to specify exactly which pages you'd like to print.

To custom print a document:

If you'd like to print individual pages or page ranges, you'll need to separate each entry with a comma (1, 3, 5-7, or 10-14 for example).
  1. Navigate to the Print pane.
  2. In the Pages: field, enter the pages you want to print.
    Setting pages to print
  3. Click Print.
    Clicking Print
If your document isn't printing the way you want, you may need to adjust some of the page layout settings. To learn more, check out our Page Layout lesson.

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